Terms and Conditions
for hiring the VWCA Community Centre

** Weekend Bookings **
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Standard bookings, especially parties, on Saturdays and/or Sundays must be booked as a minimum period of 4-hours. Please contact the Centre Manager if you are unsure as to whether this affects you or not.
Multiple consecutive weekend bookings that span more than 4 weeks can be of a shorter hire period (minimum 1 hour).
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Making an online booking
For anyone wishing to make a booking, it is important that they follow the procedure (6 Easy Steps) and provide all the documentation that is required.

Some of these documents (marked with *) need to be downloaded, printed and sent to the Centre Manager as supplemental documentation to your hire agreement.

The Hirer and User Instruction Guide document outlines your responsibility as the hirer with regard to Policy and Procedures. Please read this document thoroughly before making the booking.

For children's birthday party bookings, the permitted age range is between 1 and 12 years of age. You must state the age of the child when making the booking (and select the appropriate party type). Failure to include the child's age when making the booking will result in the Hire Request being Rejected.

When you place a booking, you are agreeing to all of the terms and conditions laid out in these documents.

We strongly recommend that you spend ten minutes watching an explanatory video we created as it will help you make sure your online booking contains all the required details. Not only does this speed up the booking process, it also ensures that you will have all of the required facilities set up ready for the start of your event.

Payment for a Hire Event:
Unless otherwise agreed, payment of your invoice is expected 30 days prior to the event. For events booked less than 30 days prior to the event date, payment of your event invoice is expected on receipt of your invoice.
All payments should be made using banking to the account details shown on the invoice.




Do you need to check available dates/times?

To view available dates and times: click here.

To see a current list of confirmed events: click here.


Let the Centre Manager make the booking for you…
If you wish to hire the Community Centre Hall or Committee room, but do not wish to make an online booking yourself, please email the Centre Manager (Lynn) and put the words VWCA Hire at the start of the email Subject line: click here to email or, call the Centre Manager on: 07534 162 331
The documents (1 to 5) above will also be required even if you are booking through the Centre Manager. Please consult with the Centre Manager if you can not print your own copies of these documents.


Smoking Policy and potential Fire Hazard
The Centre operates a No Smoking policy across the entire premises.
Barbecues (of any type) are not permitted on the premises.